Accounts Payable - Accountant (all)

Accounts Payable & Invoice Processing

• Invoice review and posting
  Review, validate, and post vendor invoices in NetSuite in accordance with German GAAP (HGB), ensuring accuracy and compliance with accounting standards.

• Purchase order compliance
  Ensure all invoices contain valid purchase orders and proper supporting documentation before processing.

• Invoice discrepancy management
  Reject incorrect invoices or invoices without a valid PO and follow up accordingly, coordinating closely with procurement teams and business owners.

• Vendor communication and account management
  Monitor and manage vendor accounts while responding to supplier inquiries in both German and English.

• Documentation and audit trail maintenance
  Maintain accurate documentation and a complete audit trail within NetSuite and related systems.

• Credit card and travel invoice processing
  Download, review, and post credit card and travel-related invoices, such as AirPlus statements.

Purchase Orders & Vendor Master Data

• Purchase order management
  Create and manage purchase orders in Procurify in alignment with internal processes.

• Vendor master data administration
  Maintain and update vendor master data, including bank details and required supplier documentation.

• Policy compliance
  Ensure adherence to internal procurement and accounting policies at all times.

Payments & Bank Accounting

• Payment execution
  Prepare and execute payment runs in NetSuite and release payments via banking platforms such as FIS.

• Bank account monitoring
  Monitor German bank accounts and post bank statements accurately.

• Discrepancy resolution
  Investigate and resolve payment discrepancies and allocation issues in a timely manner.

• Liquidity monitoring
  Track cash balances and ensure sufficient liquidity for recurring obligations such as payroll, taxes, health insurance, and vendor payments.

• Internal payment communication
  Inform controlling and accounts receivable teams of relevant incoming and outgoing payments.

Employee & Travel Expenses

• Expense report processing
  Review and post employee expense reports in Rydoo in accordance with German tax and accounting regulations.

• VAT validation
  Validate VAT treatment and ensure full compliance with tax requirements.

• Reporting support
  Provide expense and travel cost reports to controlling and HR for payroll processing and reporting purposes.

• System administration
  Administer travel and expense management systems such as Rydoo, Atlatos, and AirPlus.

Payroll & Related Payments

• Salary payments
  Execute salary payments for German and international employees on behalf of the German entity.

• HR accounting support
  Support HR with per diem and travel allowance accounting requirements.

Closing, Reporting & Compliance

• Closing support
  Support month-end and year-end closing activities.

• Reconciliations
  Perform reconciliations of vendor accounts and ensure alignment between the AP subledger and the general ledger.

• Reporting preparation
  Prepare weekly overviews of open invoices and payment statuses.

• Internal controls and audits
  Ensure compliance with internal controls, company policies, and audit requirements, and provide documentation during internal and external audits.

Systems, Administration & Process Improvement

• Tool ownership and administration
  Act as key user and administrator for AP-related tools, including NetSuite, Procurify, Rydoo, AirPlus, Atlatos, and banking platforms.

• Banking integration support
  Support banking integrations and payment infrastructure, such as FIS and SWIFT.

• Process optimization
  Contribute to process improvements, automation initiatives, and efficiency enhancements.

• Access and onboarding support
  Support onboarding and offboarding processes related to finance tools and system access.

Your Profile

• Professional experience
  You bring a minimum of 3 years of experience in Accounts Payable or general Accounting, with solid practical knowledge of financial processes.

• Accounting expertise
  You possess strong knowledge of German accounting principles (HGB) and are confident applying them in daily operations.

• Language proficiency
  You have German language skills at C1 level or native proficiency, as well as English language skills at a minimum B2 level.

• System experience
  You have experience working with ERP systems, ideally NetSuite, and are comfortable navigating digital finance environments.

• Expense and procurement tools
  You are familiar with expense and procurement platforms such as Rydoo and Procurify.

• Working style and mindset
  You demonstrate strong attention to detail and maintain a structured, accurate way of working. You are reliable, proactive, and capable of managing priorities independently.

• Organizational and communication skills
  You bring strong organizational abilities and clear communication skills, enabling effective collaboration with internal and external stakeholders.

• International exposure
  Experience working in an international environment or shared service center is considered an advantage.

Nice to Have

• Banking platform experience
  Experience with banking and payment platforms such as FIS or SWIFT is a plus.

• Payroll-related accounting
  Exposure to payroll-related accounting processes is beneficial.

• Advanced Excel skills
  Strong Microsoft Excel skills, including advanced functions, are advantageous.

• Audit and closing support
  Experience supporting audits and financial close processes is highly valued.

• Further professional development - Become part of our international team and an exciting environment that will revolutionise the telecommunications market for IoT
• An exciting environment that will revolutionise the mobile market for IoT with simplicity 
• Varied, agile work in a young company with an international team where fun is not neglected
• Short decision-making paths and plenty of room for manoeuvre - with us, you can really get involved and help shape the future
• Trust-based working hours, laptop, mobile phone and the option to work remotely
• Modern office in a central location with drinks, fruit, office snacks, subsidised Urban Sports Club membership and excellent public transport connections
• 26 Days of paid vacation